Finance & Governance Committee Meeting
MINUTES of the meeting held 29th April 2024
In attendance:
Cllr Steve Hogben
Cllr Kev Murray
Cllr Jill Rhodes
Cllr John Rhodes
Cllr Dennis Straine-Francis
| FG/23/6/1 | To receive apologies for absence |
| Cllrs Clark, Messent & Mortimer | |
| FG/23/6/2 | To note declarations of Members’ interests |
| None | |
| FG/23/6/3 | To confirm and sign the Minutes of the Finance and Governance Committee meeting held on 11th March 2024
RESOLVED: That the minutes are approved as a true record of the meeting |
| FG/23/6/4 | Public Participation |
| A period not exceeding 15 minutes for members of the public to ask questions or submit comments in relation to the published agenda items.
None |
|
| FG/23/6/5 | To review the year to date financial position and material variances for Crewe Town Council
[standing item – information unavailable at the start of the financial year] – no action |
| FG/23/6/6 | To Consider and approve payments to date for recommendation to council between 01/02/2024 and 31/03/2024 To the value of £234,899.69
RESOLVED: That the spend of £234,899.69 is approved for recommendation to council |
| FG/23/6/7 | To review the following Governance Documents as part of the Annual Governance Review Process:-
7.1 New Policy – Reserves Policy 7.2 Employee Handbook 7.3 Standing Orders |
| RESOLVED: That the policies are approved for recommendation to council | |
| FG/23/6/8 | To receive and approve the internal audit report for 2023/24 and recommend to council
RESOLVED: That the internal audit report is approved for recommendation to council |
| FG/23/6/9 | To receive and approve the completed Annual Governance and Accountability Report (AGAR) 2023/24 and supporting information for recommendation to council
RESOLVED: That the Annual Governance and Accountability Return (AGAR) 2023/24 is approved for recommendation to council |
| FG/23/6/10 | To consider the provision of a town/parish newsletter
Members expressed support for the principle and sought that, prior to further consideration, all members are consulted on the approach and means of distribution, as well as consideration of third sector groups representing those who are less likely to engage with digital media as well as groups representative of those who may benefit from printing in a variety of languages other than English. Members expressed that up to twice a year production would be maximum anticipated regularity initially and that a further more detailed mock up would be helpful as well as the establishment of an informal editorial board consisting of councillors.
The proposal was welcomed and, subject to further details (as above), the committee supports the principle. |
| FG/23/6/11 | To consider the disposal of the redundant Christmas lights currently held in storage
RESOLVED: That the disposal is approved |
| FG/23/6/12 | To note the proposed date of the next meeting 3rd June at 6pm.
Meeting closed 7pm |
Chair Cllr Jill Rhodes
Clerk P Turner
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