Finance and Governance Committee
Minutes of the meeting 23rd November 2021
In attendance: Cllr Emma Angier Cllr Joe Cosby Cllr Tom Dunlop
Cllr Jamie Messent Cllr Jill Rhodes Cllr John Rhodes
Cllr Dennis Straine-Francis
(Also present was Cllr Nan Walton)
| 1 | To receive apologies for absence
None |
| 2 | To note declarations of Members’ interests
None |
| 3 | Public Participation |
| A period not exceeding 15 minutes for members of the public to ask questions or submit comments.
None |
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| 4 | To confirm and sign the Minutes of the Finance and Governance Committee meeting held on Tuesday 14th September 2021
RESOLVED: That the minutes are approved as a true record of the meeting |
| 5 | To review the year to date financial position for Crewe Town Council |
| RESOLVED: That the year to date financial position is accepted | |
| 6 | To note and recommend to Council approval of payments 1st September to 31st October 2021 to the value of £74,227.84
RESOLVED: That the spend of £74,227.84 is approved for recommendation to Council |
| 7 | To consider matters related to items held in storage
RESOLVED: i. That the furniture in storage is disposed of ii. That the Heritage Centre is offered the furniture iii. That this is on the agreement that should the Heritage Centre decide to dispose of the furniture at a future date then Crewe Town Council is contacted to be given the first opportunity to receive it.
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| 8 | To review the following Governance Documents as part of the Annual Governance Review Process:-
i. Financial Risk Assessment ii. Recording Meetings Policy iii. Document Management Policy iv. Emergency Plan v. Equal Opportunities Policy |
| RESOLVED: That the policies are approved for recommendation to Council
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| 9 | To consider the governance and oversight of regeneration and externally funded projects
RESOLVED: I. That a Project Oversight Group is initiated as a means of building a project board, initially for the Repurposing Our High Street project II. That the Project Oversight Group is made up of members of this committee and the relevant officer III. Initial membership to include Cllrs Cosby, Messent, Minshall and Straine-Francis IV. That the Project Oversight Group provides regular reporting on progress, issues and development to this committee.
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| 10 | To consider matters related to progressing the aims of the Council to develop projects ready for funding applications
RESOLVED: I. That Geonomics is appointed to deliver the formal business case for the Repurposing Our High Street project, subject to a clear indication of cost II. That, subject to the cost, the Chair of this committee is delegated to approve appointment once prices have been received from Geonomics III. That the Project Oversight Group is engaged to oversee the development of this business case by Geonomics and report back to committee accordingly.
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| 11 | To consider future printer/photocopier provision
RESOLVED: That the purchase a new photocopier as per the circulated quotes (Toshiba 2515AC or equivalent at that time) is approved to replace the existing machine as and when that machine fails to the point of non-economic repair |
| 12 | To Consider the Draft Budget for 2022/23 as recommended by committees.
RESOLVED: That the draft 2022/23 annual Council budget (version 9), as agreed at this meeting, is recommended to Council for adoption |
| 13 | Duplicate agenda item deleted |
| 14 | To receive the interim internal audit report
RESOLVED: That the Interim Internal Audit Report is approved for recommendation to Council |
| 15 | To note the date of the next meeting of the Finance and Governance Committee as Tuesday 1st March 2022
The location and/or format of the meeting as yet to be confirmed based on the guidance and regulations at the time |
Meeting closed at: 7:52pm
Chair Cllr Jill Rhodes
Clerk P Turner
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