Annual Meeting of Council & "Mayor Making"

Annual Meeting of Council & "Mayor Making"

 Annual Town Council Meeting and ‘Mayor Making’ 17th May 2022

 

MINUTES

 

In attendance:

Cllr Emma Angier

Cllr Dawn Clark

Cllr Alan Coiley

Cllr Tom Dunlop

Cllr Martin Edwards

Cllr Hazel Faddes

Cllr Marilyn Houston

Cllr Lena Hogben

Cllr Jamie Messent

Cllr Benn Minshall

Cllr Phoenix Morrissey

Cllr Kevin Murray

Cllr Gary Palin

Cllr Jill Rhodes

Cllr John Rhodes

Cllr Dennis Straine-Francis

Cllr Nan Walton

Cllr Ben Wye

1 To receive apologies for absence

Cllr Tess Buckley; Cllr Joe Cosby

2    To note declarations of Members’ interests

None

3 To confirm and sign the minutes of the Crewe Town Council Meeting held on 29th March 2022

RESOLVED: That the minutes are approved as a true record of the meeting

4 Public Participation
  A period not exceeding 15 minutes for members of the public to ask questions or submit comments.
  A question was asked by an attendee relating to the timescale for the delivery of town centre regeneration and asking if Crewe Town Council is challenging Cheshire East Council to progress work as quickly as possible.

The response was that the regeneration is progressing slowly and that the town council is working with Cheshire East and also persisting in putting pressure on Cheshire East Council to progress works as quickly as possible and to share information with residents and businesses regularly.

5 To confirm the Mayor (elect) as Mayor of Crewe for 2022/23

RESOLVED: That Cllr Nan Walton is elected Mayor of Crewe for the Civic Year 2022 - 2223

6 To confirm the Deputy Mayor (elect) as Deputy Mayor of Crewe for 2022/23

RESOLVED: That Cllr Dennis Straine-Francis is elected Deputy Mayor of Crewe for the Civic Year 2022 - 2223

The retiring Mayor adjourned the meeting whilst the newly elected Mayor and Deputy Mayor receive their insignia of office.

 

The Mayor and Deputy Mayor signed their acceptances office.

 

The meeting was then re-convened.

7 To propose a vote of thanks and to present a past Mayor’s Medal to the outgoing Mayor Cllr Tom Dunlop.

RESOLVED: That Cllr Tom Dunlop was thanked for his work and service as Mayor of Crewe for the civic year 2021-2022.

8 To receive an address from the Town Mayor

Cllr Nan Walton, Mayor of Crewe, gave an address to the council.

9 To note the minutes of committee meetings held since Council in March:
  1.      Planning Committee – 25th April (Draft).

2.      Finance and Governance – 26th April (Draft)

Noted

10 To consider and approve constitutional governance as recommended by the Finance & Governance Committee

1.      Constitution

2.      Standing Orders

3.      Financial Regulations

4.      Standing Orders for Contracts

5.      Council & Committee Terms of Reference

  RESOLVED: That the governance documents as listed above are approved and adopted by the council.
11 To consider the approval of Committee structures and nominations to new and existing Committees

RESOLVED:  That the committee structure and memberships are approved

12 To consider and approve representations on outside bodies

1.      Crewe Town Board – Cllr Jill Rhodes

2.      Crewe Pledge Management Board – Mayor & Deputy Mayor

3.      Crewe Town Allotment Federation – Cllr John Rhodes

RESOLVED: That the appointments to outside bodies is approved as above.

13 To confirm the Council’s adoption of the Councillor Code of Conduct

RESOLVED: That the council adopted the Councillor Code of Conduct

14 To review, consider and approve matters related to:

1.      Council list of assets – to be received and noted

2.      Provision of Insurance cover – to be received and noted

3.      Affiliation to Cheshire Association of Local Councils. – to be considered and approved

RESOLVED: That the above items are approved by council

15 Internal auditor - to approve JDH Business Services as internal auditor 2022/23 & approve the Internal Audit for 2021/22

RESOLVED: That JDH Business Services is appointed as the council’s independent internal auditor and that the internal audit for 2021-22 is approved.

16 External support services

1.          To approve Wirehouse Employer Services for HR and H&S support

2.          To approve Blain Boland & Co Solicitors for legal support

3.          To approve John Greenhall & Co for finance and accountancy support

RESOLVED: That the above listed external support services are approved

17 To note, consider and approve payments 1/2/2022 to 31/3/2022 to the value of £247,599.36 and spend to date as shown in the attached reports as recommended by the Finance & Governance Committee

RESOLVED: That the payments to the value of £247,599.36 are approved

18 To approve the Annual Governance and Accountability Return for 2021/22, as recommended by the Finance & Governance Committee

RESOLVED: That the Annual Governance and Accountability Return for 2021/22 is approved

19 To receive the Meeting Calendar for civic year 2022/23 (attached)

Received

20 To note the date of the next meeting – 28th June 2022

Meeting closed at 6.32pm

Chair:  Cllr Tom Dunlop then Cllr Nan Walton

Clerk:   P Turner

 

Meeting documents

Meeting Pack for Full Council Meeting 170522

View Document
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