Annual Meeting of Council & ‘Mayor Making’

Annual Meeting of Council & ‘Mayor Making’

May 14th 2024




In attendance:

Cllr Dawn Clark

Cllr Alan Coiley

Cllr Martin Edwards

Cllr Irene Faseyi

Cllr Sally Graham

Cllr Lena Hogben

Cllr Steve Hogben

Cllr Stuart Mackay

Cllr Kevin Murray

Cllr James Pratt

Cllr Jill Rhodes

Cllr John Rhodes

Cllr Dennis Straine-Francis

Cllr Ben Wye

Cllr Simon Yates


Cllr Straine-Francis opened the meeting with an address relating to his year as Mayor of Crewe.

The Mayor thanked Cllr Clark as Deputy Mayor, having supported the Mayoralty during the year and thanked fellow members of the council for their support.


1 To receive apologies for absence
  Cllrs Messent; Houston; Bratherton; Chapman; Mortimer
2    To note declarations of Members’ interests


3 To confirm the minutes of the Crewe Town Council Meeting held on 24th March 2024

RESOLVED: That the minutes are approved as a true record of the meeting

4 To confirm the Mayor (elect) as Mayor of Crewe for 2024/25

Proposed by Cllr Simon Yates, commented on Cllr Clark’s long service to the town as well as her work with dementia groups and carers.

RESOLVED: That Cllr Dawn Clark is elected Mayor of Crewe

5 To confirm the Deputy Mayor (elect) as Deputy Mayor of Crewe for 2024/25
  RESOLVED: That Cllr Sally Graham is elected Deputy Mayor of Crewe
  Following this, the meeting was adjourned to enable the incoming Mayor and Deputy Mayor to receive the insignia of office and sign their acceptance of office.
6 To propose a vote of thanks and to present a past Mayor’s Medal to the outgoing Mayor, Cllr Dennis Straine-Francis

Cllr Jill Rhodes progressed the proposal thanking Cllr Straine-Francis for his dedication and time as Mayor.

RESOLVED: That Cllr Straine-Francis was thanked for his year of service as Mayor of Crewe and presented with his Past Mayor’s Medal

7 To receive an address from the Town Mayor
  Cllr Clark gave an address to the meeting regarding the coming year of mayoralty commenting that her focus will be to raise awareness of dementia support and care as well as raising awareness of all the activities and services of Crewe Town Council. Cllr Clark thanked members and her husband for their support.

To note the minutes of committee meetings held since Council in March:

a)                   Committee: Finance and Governance

RESOLVED: That the Reserves Policy is approved for adoption

b)                   Committee: Planning

The minutes were noted

9 To approve constitutional governance

i.            Standing Orders

ii.            Financial Regulations

iii.            Standing Orders for Contracts

iv.            Council & Committee Terms of Reference

v.            Customer Care & Complaints Policy

vi.            Information & Data Protection Policy

vii.            Press & Media Policy

viii.            Employee Handbook

RESOLVED: That the constitutional governance is approved

10 To consider and approve representations on outside bodies

i.            Crewe Town Board – Cllr Jill Rhodes

ii.            Crewe Allotments – Cllr John Rodes

iii.            Crewe Pledge Management Board – Mayor & Deputy Mayor

iv.            Crewe Town Board Blue & Green Infrastructure Steering Group – Cllr Ben Wye

v.            Crewe Heritage Trust – Cllr Stuart Mackay

RESOLVED: That the representations on outside bodies are approved

11 To consider the approval of Committee structures and nominations to Committees

RESOLVED: That the committee structures and nominations for memberships are approved

12 To confirm the Council’s adoption of the Councillor Code of Conduct

RESOLVED: That the Councillor Code of Conduct is approved for adoption

13 To note and approve matters related to:

i.            Council list of assets – to be received and noted

ii.            Provision of Insurance cover – to be received and noted

iii.            Affiliation to Cheshire Association of Local Councils. – to be considered and approved

The list of assets and provision of insurance cover were noted.

RESOLVED: That the council’s affiliation to the Cheshire Association of Local Councils is approved

14 Internal auditor – to approve JDH Business Services as internal auditor 2024/25 & approve the Internal Audit for 2023/24


i.                    That JDH Business Services is approved as the council’s internal auditor

ii.                   That the internal audit for 2023/24 is approved

15 External support services

i.            To approve Wirehouse Employer Services for HR and H&S support

ii.            To approve Blain Boland & Co Solicitors for legal support

iii.            To approve John Greenhall & Co for finance and accountancy support

RESOLVED: That professional support services are approved

16 To note, consider and approve payments between 01/02/2024 and 31/03/2024 to the value of £234,899.69 as recommended by the Finance & Governance Committee

RESOLVED: That the payments between 01/02/2024 and 31/03/2024 to the value £234,899.69 are approved

17 General Power of Competence

i.            Agree eligibility to adopt the Power

ii.            Adopt the General Power of Competence with immediate effect

RESOLVED:  That the council’s eligibility to adopt the General Power of Competence and the adoption of the General Power of Competence are approved.

18 To approve the Annual Governance and Accountability Return for 2023/24 as recommended by the Finance & Governance Committee

RESOLVED:  That the Annual Governance and Accountability Return for 2023/24 is approved

19 To receive the Meeting Calendar for civic year 2024/25

Received and noted

20 To receive the Annual report for 2023/24

Received and noted

21 To note the date of the next meeting of Council – 11th June

The meeting closed at 6.23pm


Chair to agenda item 5 – Cllr Straine-Francis

Chair from agenda Item 6 – Cllr Clark

Clerk      P Turner


Meeting documents

Council Annual Meeting Pack 140524

View Document
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