Finance and Governance Committee

Minutes of the Meeting held on Tuesday 30th June 2020

20/2/01 Present:-
Councillors Tess Buckley, Joe Cosby, Tom Dunlop, Jill Rhodes and John Rhodes

Apologies:-
Apologies for absence were received from Councillor Jamie Messent (work commitments)

In attendance:-
Hannah Marr (Interim Responsible Financial Officer), Lindsay Lewis (Town Centre Projects Officer) and Pete Turner

20/2/02 To note declarations of members interests

No declarations of members interests were received

20/2/03 Public Participation

A period not exceeding 15 minutes for members of the public to ask questions or submit comments

No questions or comments were submitted to the Finance and Governance Committee by members of the public

20/2/04 To confirm and sign the Minutes of the Finance and Governance Committee Meeting held on Thursday 28th May 2020

The Minutes of the Finance and Governance Committee Meeting held on Thursday 28th May 2020 were approved by Members as an accurate record

Councillor Emma Angier joined the meeting at the end of this Item

20/2/05 To consider matters related to a grant application submitted by the Town Council to the Architectural Heritage Fund

The Town Centre Projects Officer provided a verbal update to Members regarding the grant application submitted to the Architectural Heritage Fund and the terms of the grant offer

Members resolved to recommend to Council that the grant offer be accepted

The Town Centre Projects Officer left the meeting at the end of this Item

20/2/06 To review the year to date expenditure for the Council as a whole and the current status of the Earmarked Reserves

Members reviewed the year to date expenditure for the Council as a whole and the current status of the Earmarked Reserves

20/2/07 To consider matters related to the revised COVID-19 Risk Assessment

Members considered the revised COVID-19 Risk Assessment and resolved to adopt it as a working document

20/2/08 To consider matters related to the recent flood in the Town Council Offices

The Interim Responsible Financial Officer provided an update to Members regarding the recent flood in the Town Council Offices

20/2/09 To consider matters related the Town Council’s Pre-Payment Card

The Interim Responsible Financial Officer provided an update to Members relating to the Town Council’s Pre-Payment Card

Members resolved to delegate authority for the Interim Responsible Finance Officer in conjunction with the Town Clerk to explore alternative Payment Cards and that a report is presented to a future meeting of the Finance and Governance Committee

22/2/10 To receive and consider the Internal Audit Report received from JDH Business Services Limited on 22nd June 2020

Members considered the Internal Audit Report received from JDH Business Services Limited and resolved to recommend to Council that it be accepted

22/2/11 To consider making a recommendation to Council that the Annual Governance Statement and Annual Accounting Statement for the financial year 2019 / 2020 is approved and signed

Members resolved to recommend to Council that the Annual Governance Statement and Annual Accounting Statement for the financial year 2019 / 2020 is approved and signed

22/2/12 To consider the date of future meetings of the Finance and Governance Committee:-

• Tuesday 25th August 2020
• Tuesday 27th October 2020
• Tuesday 15th December 2020
• Thursday 25th February 2021

The Finance and Governance Committee Meeting closed at 8.14pm