Operation Summer! Opportunity to tender for community conversations

Closing Date: Wednesday 20th July

Expressions of Interest are sought by Crewe Town Council to engage an experienced individual, collective or organisation to develop a research framework, a delivery toolkit and manage a programme of community conversations aimed at families (including young people aged 2-12 years) participating within our Operation Summer! activity programme.

 

Operation Summer!

Operation Summer! Is a new community programme and a pilot project within Crewe, running from 25th July – 31st August 2022.

The aim of Operation Summer! is to provide a programme of free-to-access diversionary activities for local families with children aged 2 – 12 years during the summer holidays, including cultural, wellbeing, STEM, and nature-based activity sessions.

Activity will take place across five locations within Crewe including:

  • Christ Church
  • Queens Park
  • Crewe Heritage Centre
  • Lyceum Square
  • Crewe Library

All sessions will be ‘drop in’ and take place between Monday and Thursday from 11am – 3pm.

A full programme of activity can be found here: www.crewetowncouncil.gov.uk/whats-on-events/operation-summer/

The aim of the programme of work is to benefit families and young people within Crewe by;

  • Providing a free-to-access, high quality and family-focused programme of summer activity aimed at families and young people within Crewe.
  • Reduce learning loss over the summer and provide opportunities for young people to achieve the benefits that participating within extra-curricular activities can bring.
  • Reduce the financial burden on parents / guardians to provide opportunities for their children to participate in.
  • Bring families together from across Crewe to participate within a shared experiences, building community connections.

 

The Brief

Crewe Town Council wishes to appoint an experienced individual, collective or organisation to develop and deliver a programme of community conversations aimed at families (including young people aged 2-12 years) participating within our Operation Summer! activity programme.

 

As Operation Summer! is a pilot programme, it will allow for a ‘test and explore’ approach enabling families to participate in a programme of high quality activities across five community locations and for community conversations to be had, recorded and used to inform the future direction of the project.

We have identified three main areas of focus:

  1. Participant Impacts – We want to explore and identify the impact Operation Summer! has on programme participants (young people and adults) to inform the future direction of the project.
  2. Community Co-Creation - Our vision when developing future community, cultural and heritage programmes is to move towards a model of co-creation with Operation Summer! identified as the programme of work which will kickstart this very exciting journey. As we prepare to take this programme of work into 2023 and beyond, we want to ensure we are developing Operation Summer! alongside our communities. We therefore want to maximise opportunities during the 2022 project delivery to listen and to learn from the families who access the activity sessions. We want to understand their needs, how they like to spend their time as a family, what activities they enjoy participating within or would like to try in the future, what they didn’t enjoy, to identify barriers to participation and to learn how participants would like to get involved within the project moving forward as we move towards a model of co-creation.
  3. Building Sustainable Networks - We believe Operation Summer! will bring together families from across Crewe to participate within a shared experiences, building community connections over a six week period. We therefore would like to explore how we can encourage and support the development of these connections building sustainable networks moving forward.

 

The successful applicant will:

 

Develop a research framework and toolkit to deliver ten community conversation sessions

  • The community conversations will take place across all five of the community locations within Crewe.
  • To be delivered between 1st August – 31st August 2022 from 11am – 4pm (activity sessions will run from 11am- 3pm)
  • The community conversations must be creative, engaging, appropriate for the target audiences and supported by a series of creative resources aimed at families with children aged 2 – 12 years, to encourage and capture conversations.

 

To produce an Operation Summer! Community Conversations Report

This will include quotes from interviews/creative sessions/intercept/feedback sessions and any charts, tables or literals from quantitative research methods. The final report will be shared with the Crewe Community so should be aimed at the family audiences.

Crewe Town Council will provide images to further illustrate the impacts of Operation Summer! which can be used within the report.

Crewe Town Council will also commission a project film (funded via the National Lottery Community Fund) to showcase our Operation Summer! project. We will encourage partnership working between the commissioned film company and the organisation awarded the community conversations opportunity to ensure consistency.

 

The fee available for this work is £5,000 inc. VAT. (Funded via the National Lottery Community Fund).

The Application Process

  • Please submit an up-to-date CV and letter addressing your interest and:
    • Two references
    • Three examples of previous projects
    • A budget breakdown

Please submit your application to Rachel.Rhodes@Crewetowncouncil.gov.uk with the Email heading Community Conversations Operation Summer! Opportunity CTC by Wednesday 20th July 2022 at 4pm.

Applications received after this time will not be considered.  Applications submitted by post, fax or other electronic means will not be accepted.

 

 

 

 

 

 

 

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A: Crewe Town Council Office, 
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Crewe, CW1 2DL
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T: (01270) 756975
E: @crewetowncouncil.gov.uk