Personnel Committee Terms of Reference

Approved by Council: 18th May 2021

Review Date: May 2022

7 Members of the Authority

Quorum = 3

Meetings: Meetings will take place at least quarterly in February, May, August and November.

All non-committee members may attend meetings of the Committee except for confidential items or matters relating to grievance or discipline and speak at the Chairman’s discretion, but are unable to vote


Personnel Committee Terms of Reference
Function of Council - Column 1 Delegation of Functions - Column 2
1. All delegated functions as set out in the Terms of Reference and Delegation of Council Committee.
2. To recommend to Council the overall Staffing structure and approval of additional posts. None-Final approval remains with Council
3. To agree the pay and conditions of staff Town Clerk reserved for Council

All other staff to Committee including payment of honoraria providing within agreed budget.

4. Approval of personnel policies and Employee Handbook Committee, including discretionary provisions of National Joint Agreement.
5. Management and Appointment of Staff (Local Government Act 1972 s112-119) Recommend appointment of new Town Clerk to be endorsed by Council

Selection of long list by Town Clerk with personnel assistance if appropriate

Selection of final short list – Chair, Vice Chair, Mayor and Deputy Mayor

Final Interview – Committee and Mayor

Appointment of other Staff Scale Point 23 and above to Town Clerk in consultation with 2 members of Committee. Appointment of Staff below Scale Point 28 to Town Clerk. Town Clerk for casual staff and temporary appointments to approved positions below Scale Point 23

Decision on whether to fill vacant positions is delegated to Town Clerk.

Decision on recruitment of contract staff or interim contract staff to Committee

Management of staff in accordance with Council policy, procedures and budget to Town Clerk.

6. Disciplinary matters under the Council’s Disciplinary Procedure. Town Clerk with appeal to Personnel Committee Personnel Committee in the case of the Town Clerk with appeal to Appeals Committee (only members not on Personnel Committee)

Dismissal of Town Clerk to be ratified by Council

7. Determination of individual grading issues and job evaluation Committee, except Town Clerk reserved to Council
8. Issues relating to the Local Government Pension Scheme as it affects individual employees and administration of retirement. Committee (Council in case of Town Clerk)

Administration of retirement in cases of permanent ill health, after appropriate medical advice via Cheshire

Local Government Pensions

Pensions Discretions Policies to Committee

9. Approval of job descriptions and person specifications. Committee
10. Absence issues under the Council’s Attendance Management Guidelines. Town Clerk except Committee in the case of Town Clerk


11. Appeals Procedure Appeals Committee.
12. To place staff at the disposal of other local authorities for the purpose of joint arrangements or Partnership working Council
13. Competence Procedure Town Clerk except Committee in the case of Town Clerk
14. Issue of Contracts of Employment Town Clerk except Committee in the case of Town Clerk Model Contract approved by Committee
15. Redundancy and Redeployment. Committee
16. Monitoring Equalities Policy in relation to employment Committee
17. Approval of Officer Codes of Conduct, supplements and Member – Officer Protocol Council
18. Health and Safety Committee for approval of Policy other than General Statement and organisation which are reserved for Council

Committee to oversee responsibilities for Council within budget and policy

Town Clerk for routine management

19. Grievance Procedure Town Clerk except Committee in the case of Town Clerk
20. Administration of other Personnel procedures Town Clerk except Committee in the case of Town Clerk
21. Employee Development Review and assessment at end of Probationary period Town Clerk for all staff, often delegated to direct manager. Mayor, Personnel Chairman and one other Member of

Committee for Town Clerk

22. Training and Development Plan for Officers Town Clerk
23. To administer the Volunteers Policy Town Clerk to administer

Committee to monitor and recommend to Council

24. To administer the Child and Vulnerable Adult Policy Town Clerk to administer

Committee to monitor and recommend to Council

25. To administer the Council’s Equality Policy Town Clerk to administer for employees, services, volunteers and democratic processes

Committee to monitor and recommend to Council


NB. Any actions delegated to the Town Clerk/Proper Officer may in his/her absence be undertaken by the nominated deputy or deputies, if the matter cannot wait until the Town Clerk’s return.

footer logo
Our Location
A: Crewe Town Council Office, 
1 Chantry Court, Forge Street, 
Crewe, CW1 2DL
Contact Us
T: (01270) 756975