Operations and Improvement Committee Terms of Reference

Operations and Improvement Committee Terms of Reference

Approved by Council: 18th May 2021

Review Date: May 2022

10 Members of the Authority

Quorum = 4

To improve the quality and cleanliness of the built environment especially in the town centre through the Streetscene and Ranger Services.

To oversee town centre activity and build relations with the business community. To promote relationships with local business.

To maximise the heritage value of the town.

To develop and enhance the town’s public space

Meetings: Alternative months to Council.

All non-committee members may attend meetings of the Committee except for confidential and speak on ward issues at the Chairman’s discretion, but are unable to vote.

 

Public Realm and Public Facilities
Function of Council - Column 1 Delegation of Functions - Column 2
1. To contribute to the improvement of the public realm, both directly and by supporting and coordinating the contribution of other partners. Committee for strategic management within budget.

Town Clerk for operational management.

2. To manage the Streetscene Improvement Service to reduce problems from fly-tipping and waste management, through advice, education and enforcement. Committee for strategic overview

Town Clerk for operational management.

3. To manage the contract for the Crewe Ranger service to ensure a response resource which supports and enhances the general public realm services. Committee for strategic overview

Town Clerk for operational management.

4. Matters relating to street cleaning, litter, fly posting and graffiti. Committee for strategic overview Town Clerk for routine management.
5. Fixed penalty notices for littering, graffiti and fly posting (adoptive). Dog Control Orders, Clean Neighbourhoods and Environment Act 2005 (if adopted). Committee for strategic management within budget and policy

Operational Management to Town Clerk. Council to adopt legislation

6. Provision of litter receptacles, Litter Act 1983, S5 and 6 Committee for strategic overview Town Clerk for routine management.
7. Provision and maintenance of street furniture and signs Committee for strategic overview Town Clerk for routine management.
8. Power to provide and maintain public conveniences, Public Health Act 1936, s87. Committee for strategic management within budget and policy

Town Clerk for operational management

9. Power to provide and maintain public conveniences, Public Health Act 1936, s87 Committee for strategic management within policy and budget

Operational management to Town Clerk

10. Power to maintain, repair, protect and alter war Memorials; War Memorials (Local authorities Powers) Act 1923, S11 as extended by Local Government Act 1948 S133. Committee for strategic management within policy and budget.

Operational management to Town Clerk

11. To promote and support floral and planting Initiatives, Local Government Act 1972. s 144 Committee for strategic overview

Town Clerk for operational management.

12. Power to provide and maintain bus shelters, Local
Government (Miscellaneous Provisions) Act 1953 S4.
Committee for strategic overview

Town Clerk for operational management.

 

Economic Wellbeing and Tourism
Function of Council - Column 1 Delegation of Functions - Column 2
13. To promote the economic wellbeing of the Town through partnership with the businesses, the community sector and with the principal council. Committee within Policy and Budget Town Clerk for operational management
14. To promote tourism within the Town and power to encourage visitors Committee within Policy and Budget Town Clerk for operational management
15. To promote regeneration in the Town and coordinate/support the work of partner organisations. Committee within Policy and Budget Town Clerk for operational management
16. To lobby for sufficient high quality employment sites in the Town and support initiatives promoting inward investment Committee within Policy and Budget Town Clerk for operational management
17. To support skills and training for local businesses. Committee within Policy and Budget Town Clerk for operational management
18. To lead on the coordination of infrastructure projects with partners in the Town Centre including the Arcade. Committee within Policy and Budget Town Clerk for operational management Committee within Policy and Budget
19. To oversee and coordinate Town Centre activities and maintain effective relationships with retail businesses, particularly in the Town Centre. Town Clerk for operational management
20. To lead on building support to create an effective improvement district Committee within Policy and Budget Town Clerk for operational management

 

Leisure and Recreation
Function of Council - Column 1 Delegation of Functions - Column 2
21. To oversee the delivery of improvements to green areas in the Town. Committee for strategic overview

Town Clerk for operational management

22. Power to maintain land for open spaces, Public Health Act 1875, S164; Open Spaces Act 1906, S9 and 10. Committee for strategic overview

Town Clerk for operational management

23. Power to acquire land for or to provide recreation grounds, public walks, parks, pleasure grounds and to manage and control them. Power to provide gymnasiums, playing fields, and boating pools; Local Government Act 1972,Sch 14; Public Health Acts Amendment Act 1890,S44, Local government (Miscellaneous Provisions) Act S19; Public Health Act 1961,s54. Acquisition to Council

Committee for Strategic Management and development within budget and policy

Town Clerk for operational management

24. Enhancement and if appropriate management of play areas. Committee for strategic management and development within budget and policy

Town Clerk for operational management

25. Liaison with other organisations which have an interest in recreational facilities in the town. Committee for strategic overview

Town Clerk for operational management

 

Clocks
Function of Council - Column 1 Delegation of Functions - Column 2
26. Power to provide and maintain public clocks, Parish Councils Act 1957, S2 Committee for strategic overview and management.

Operational management to Town Clerk

 

Allotments
Function of Council - Column 1 Delegation of Functions - Column 2
27. To provide allotments where there is a proven need, improve land and let rights under S 23, 26, and 42 of the Small Holding and Allotments Act 1908. To manage through allotment associations
and a coordinating body.
Committee for strategic overview and development.

Town Clerk for operational Management

 

Non-Strategic Highways and Transport
Function of Council - Column 1 Delegation of Functions - Column 2
28. Power to maintain footpaths and bridleways. Committee within Council policy

Town Clerk for operational management

29. Powers to provide parking places for vehicles and cycles. Committee within Council policy

Town Clerk for operational management

30. Improve off street parking and on street parking enforcement. Committee within policy and budget Town Clerk for operational management
31. Power to provide roadside seats and shelters. Committee within policy and budget Town Clerk for operational management
32. Power to enter into agreement as to dedication and widening of highways. Committee within budget and policy. Town Clerk for operational management
33. Power to contribute financially to traffic calming Schemes; Highways Act 1980, S274A. Committee within budget and policy Town Clerk for operational management
34. Power to provide traffic signs and other objects or devices warning of danger. Committee within policy and Budget Town Clerk for operational management
35. Power to plant trees and lay grass verges and to maintain them Committee within policy and budget Town Clerk for operational management
36. Powers relating to car sharing schemes, taxi fare concessions and information about transport; Local Government and Rating Act 1997, S26, 28, 29 Committee within policy and budget Town Clerk for operational management
37. Power to erect flagpoles in highway land. Highways Act 1980, s144 Committee within policy and budget Town Clerk for operational management

 

Street Lighting
Function of Council - Column 1 Delegation of Functions - Column 2
(Should Council resolve to use these powers)
38. Power to light roads and public places. Maintenance and upgrading of Street lights. Parish Councils Act 1957 s3: Highways Act 1980, s301:
Local Government Act 1972, Sched. 14 para 27
Committee for strategic management within policy and budget

Town Clerk for operational management

 

Burial Facilities
Function of Council - Column 1 Delegation of Functions - Column 2
(Should Council resolve to use these powers)
39. Powers and duty for maintenance of closed church yards, Local Government Act 1972, S215
Committee for strategic overview within budget and policy

Operational management to Town Clerk

- Power to maintain monuments and Memorials, Open Spaces Act 1906, Sec 9 and 10; Local Government Act 1972, S214; Parish Councils and Burial Authorities (Miscellaneous Provisions) Act 1970, S1. Committee for strategic overview within budget and policy

Operational management to Town Clerk

- Power to contribute towards expenses of cemeteries, Local Government Act 1972, S214. Power to provide Mortuaries, Public Health Act
1936, S198
Committee for strategic overview within budget and policy

Operational management to Town Clerk

 

Markets
Function of Council - Column 1 Delegation of Functions - Column 2
40. To lead on the coordination of infrastructure improvement with markets. Strategic overview to Committee within policy and budget

Operational management to Town Clerk

41. To oversee the power to operate and protect the town’s markets under the Food Act 1984 s50-61 or Charter Rights should the Town Council deem it
beneficial.
Strategic overview to Committee within policy and budget

Operational management to Town Clerk

 

Heritage
Function of Council - Column 1 Delegation of Functions - Column 2
42. To oversee the development and delivery of the Heritage Strategy and to directly or indirectly conserve the cultural heritage of the Town. Strategic overview to Committee within budget and policy

Operational Management to Town Clerk

43. To manage, preserve and promote the use of the Town’s historic records, artefacts and treasures, Local Government (Records) Act 1962, ss1 and 4 Strategic overview to Committee within budget and policy

Operational Management to Town Clerk

44. To support Cheshire East Council to provide an Archive Facility Strategic overview to Committee within budget and policy

Operational Management to Town Clerk

45. To act as a hub for organisations to share information on heritage and history of the Town and surrounding area. Strategic overview to Committee within budget and policy

Operational Management to Town Clerk

46. Research projects relating to the heritage and history of the Town and surrounding area. Strategic overview to Committee within budget and policy

Operational Management to Town Clerk

 

Community Safety
Function of Council - Column 1 Delegation of Functions - Column 2
47. To contribute to the maintenance of CCTV. (Local Government and Rating Act 1997, s31) or install and maintain. Committee for strategic overview

Town Clerk for operational management

48. To support initiatives of the Community Safety Partnership and liaise with The Multi Agency Action Group. Committee/Town Clerk in accordance with Council direction.
49. To lobby for road safety improvement schemes Committee

Town Clerk in accordance with policy

50. To liaise with the Police to reduce crime and promote crime reduction initiatives Committee to respond to consultations
51. To support the maintenance of PCSOs in the Town Committee in accordance with policy Town Clerk for operational aspects
52. To support home safety initiatives in the town and work with Cheshire Fire and Rescue on fire safety
initiatives
Committee

Town Clerk in accordance with policy

 

Emergency Planning
Function of Council - Column 1 Delegation of Functions - Column 2
53. To lead on preparing and implementing the Emergency Plan for the town Committee within budget

Operational management to Town Clerk

 

NB. Any action delegated to the Town Clerk may in his/her absence be undertaken by the Assistant Town Clerk after seeking relevant advice as necessary, if the matter cannot wait until the Town Clerk returns.

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