Approved by Council: 18th May 2021
Review Date: May 2022
11 Members of the Authority
Quorum = 4
To include Leader, Deputy Leader and Chairmen of 4 standing committees
Chairman: Leader of Council
To take a strategic overview of Council operations and ensure that strategy is coordinated across all committees in line with the strategic agenda set by members.
To oversee the general operations of the Council in areas such as Finance, policy review, budget management, audit, risk management.
Meetings: Alternative months to Council.
All non-committee members may attend meetings of the Committee except for confidential and speak on ward issues at the Chairman’s discretion, but are unable to vote.
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 1 To advise Council on Financial Regulations, Standing Orders and Standing Orders for Contracts. | Committee |
| 2 To advise Council on the Constitution and all policy documents not specifically allocated to other standing committees | Committee |
| 3 To ensure that there is a rolling programme of policy and governance reviews in accordance with agreed “review” dates, | Town Clerk |
| 4 Observations on policy or strategy documents by any public body at local, national, regional or sub regional level. | Committee, except from Cheshire East Council which are reserved for Council, unless specifically delegated within the Terms of
Reference of another committee. |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 5 To oversee and direct the use of financial and technological resources of the Council. | Committee for strategic overview.
Operational Management to Responsible Financial Officer (RFO) and other Officers in accordance with Financial Regulations. Strategic advice by Town Clerk |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 6 To be responsible for the overall management and control of the finances of the Council and banking arrangements. | Council to approve banking arrangements Committee for strategic review
RFO/Town Clerk in accordance with Financial Regulations and for operational management |
| 7 To monitor the Council's capital and revenue budgets. | Committee/RFO in accordance with Financial Regulations. |
| 8 Approval of variation, overspend, and virement in accordance with Financial regulations | Committee, Town Clerk and RFO as set out in Financial Regulations |
| 9 To authorise payments in accordance with Financial Regulations | Committee, Town Clerk and RFO as set out in Financial Regulations |
| 10 Approval of Orders for work, goods or services acceptance of tenders | Council/Committee/Proper Officer/Town Clerk in accordance with Financial Regulations and Standing Orders for Contracts.
Town Clerk to approve or vary lists of approved contractors subject to Financial Regulations or Standing orders |
| 11 To make recommendations to the Council on Budget and Precept requirements. | Committee
RFO/Town Clerk to prepare draft Budget and Budget Report with accountancy support as necessary. |
| 12 To advise on the financial implications of proposed new policies or services including potential costs and sources of revenue. | Committee |
| 13 To advise Council on borrowing policy, investment and treasury management | Committee |
| 14 To regularly monitor the performance of all funds invested. | Committee, Town Clerk/RFO |
| 15 To supervise the Council's insurance arrangements. | Town Clerk/RFO for renewal and operational matters.
Committee for overview, tendering and changes of cover. |
| 16 To supervise the Council's banking arrangements. | RFO/Town Clerk
Authorised signatories to authorise mandate and payments in accordance with Financial Regulations |
| 17 To be responsible for all matters related to the full range of financial and accountancy functions. | Committee for Strategic overview
RFO/Town Clerk for operational management |
| 18 Approval of all fees and charges annually | Committee to recommend with ratification from full Council. |
| 19 To consider reports on outstanding debts due to the Council and to undertake recovery or write off. | Committee for aged debt in accordance with Financial regulations.
RFO for routine actions to recover |
| 20 Authorisation of investments and debt repayment in accordance with the Council's Policy | Committee |
| 21 To authorise all leasing arrangements for the acquisition of vehicles, plant and equipment within approved budgets | Committee/Town Clerk in accordance with Financial Regulations |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 22 To co-ordinate and oversee the Council’s Corporate Procurement and advise it on policy. | Committee for strategic overview
Town Clerk for operational management in accordance with Financial Regulations, Standing orders for Contracts and Procurement Policy |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 23 To oversee the use of information and other technology in support of the Council’s business and service commitments. | Operational Management to Town Clerk Strategic Overview to Committee and Contracts within approved budget. |
| 24 Amendments and updates to layout of website | Town Clerk for updates and layout.
Committee for new websites and contracts within budget. |
| 25 To approve all security arrangements of the Council in respect of computers and financial issues. | Committee/Town Clerk/RFO in accordance with Financial Regulations |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 26 Management of all business aspects of the establishment | Committee to overview
Town Clerk for operational management. |
| 27 Monitoring the progress of the Capital Programme. | Committee |
| 28 Approval of Corporate Business Plan | Committee
Town Clerk to determine underlying Action and Project Plans |
| 29 Approval of Operating Procedures | Committee for initial Financial Procedures
Town Clerk for other procedures and updating financial procedures |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 30 To have oversight of assets and the transfers of assets. | Committee |
| 31 Maintenance of the Asset Register | Town Clerk to update annually |
| 32 Corporate landlord management, repair and maintenance. Leasing & licensing of Council land and buildings | Council for acquisition and disposal Strategic overview to Committee
Town Clerk for operational management |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 33 Power to provide and encourage the use of conference facilities, Local Government Act 1972, S144
Power to provide public buildings and halls, Local Government Act 1972, S215 Power to provide and equip community buildings, Local Government Act 1972, s 133 |
Committee for strategic overview
Town Clerk for operational management |
| 34 Power to provide and equip community centres for use of clubs having athletic, social or recreational objectives, Local Government
(Miscellaneous Provisions) Act 1976 S19. |
Committee for strategic overview
Town Clerk for operational management |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 35 To maintain and have oversight of Member Audits. | Committee
Town Clerk to support with operating procedures |
| 36 To undertake any actions recommended following Member Audits and to have overview of risk management. | Committee (Council if change of policy required). Council to receive external audit report.
Town Clerk/RFO to manage in accordance with Financial Regulations and to undertake all statutory actions to facilitate audits and returns. |
| 37 Final Internal and External Audit Reports | Committee to advise Council on response |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 38 Policy on Data Protection, Access to Information, Freedom of Information and Human Rights. | Advice to Council |
| 39 Decisions on issues relating to Data Protection and Human Rights. | Strategic overview and monitoring to Finance and Governance Committee
Town Clerk to renew Data Protection Registration, make amendments as necessary, respond to routine requests for information and matters raised by the Information Commissioner or Data Protection Officer. Town Clerk to update Privacy notices of all categories. |
| 40 Decisions on issues relating to Access to Information and Freedom of Information. | Committee for strategic overview
Town Clerk to ensure Publication Scheme and Information Guide up to date, all requests for information are dealt with according to legislation and policy and respond to matters raised by the Information Commissioner. |
| Function of Council - Column 1 | Delegation of Functions - Column 2 |
|---|---|
| 41 To monitor and control the Council’s Ethical Framework, Code of Conduct and related protocols | Strategic overview and monitoring to Committee.
For Officer delegation see Council ToR |
NB. Any actions delegated to the Town Clerk/Proper Officer may in his/her absence be undertaken by the nominated deputy or deputies, if the matter cannot wait until the Town Clerk’s return.
