Invitation to Tender to Manage Lumen – Crewe’s Night of Lights

Download the invitation to tender here:

After two successful years of Lumen – Crewe’s Night of Lights, Crewe Town Council is seeking a reliable and innovative production company to plan, organise and deliver the event in its third year as well as activities around it.

If that sounds like you, please download the invitation to tender pack and submit your proposal before 3rd May 2020.

About Lumen

See the Lumen 2019 film here:

Lumen is well attended by local people who have enjoyed some spectacular sights in the last couple of years. People still come to see the festive lights being turned on, but as an event it’s now so much more than that.

Highlights of previous years have been performances by the Heliosphere, Spark Drummers, beautiful lanterns, quality digital art installations such as Wave-Field and installations by Impossible as well as large projection mapping shows on the Municipal Building.  The event has also successfully included a community lantern parade, a small funfair, live music stage by Cat Radio, a fireworks display and a Christmas Market which we’d like to be repeated in the 2020 event.

The event welcomes in excess of 15k visitors over approx. 3 hours and takes place across the town centre in Memorial Square, Market Square (Crewe Square) and Lyceum Square.

Download the INVITATION TO TENDER LUMEN 2020 for more detailed information about the event, and what we would expect from a production company.

Timeline April-May 2020

  • 6 April Invitation to Tender published
  • 3 May 5pm Deadline for submissions
  • w/c 4 May Submissions opened and evaluated. 
  • w/c 11 May Contract is anticipated to be awarded.

Please note, the timeline might change to accommodate COVID-19 restrictions.  If you have made us aware of your intention to submit a tender (by email on [email protected]) we will keep you informed of any changes.

Submitting your Tender

If you are intending to submit a tender please let us know in advance on [email protected] so that we can advise you of any extra information provided to other tenderers. 

Submitting electronically

We originally advised that all tenders must be submitted by post, however in light of COVID-19 restrictions, we are allowing submissions electronically via a special page on this website.

  • Document type:  PDFs are preferred. Failing that, any documents created in MSOffice would be OK too, but please use pdf if you can.
  • One document:  Please submit one document with all your information in it – just like you would by post.  The submission page will not allow you to submit ‘supporting’ documents and does not require any covering email, only the proposal itself.  So you must put any important contact details and all relevant information in the proposal. 
  • File size limit:  Please ensure your files are 10MB or less.

Submitting by Post

If you are submitting electronically, you do not need to submit by post as well.

  • IMPORTANT: If submitting by post, no tender can be considered unless sent in a plain, sealed, envelope labelled: TENDER/ LUMEN 2020
  • Postal submissions must be sent to : Accounts Department, Crewe Town Council, 1 Chantry Court, Forge Street, Crewe, CW1 2DL
  • Download our address label or use your own.
  • Postal submissions must contain at least one hard copy of the tender but can also include an electronic copy on a memory stick or CD.


Please direct any questions to Edwina Rigby by email on [email protected] however final tenders must be submitted by post or via the submission page on this website.


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Our Location
A: Crewe Town Council Office, 
1 Chantry Court, Forge Street, 
Crewe, CW1 2DL
Contact Us
T: (01270) 756975
E: [email protected]