Finance & Governance Committee Meeting
MINUTES of the meeting held 16/01/2024
In attendance:
Cllr Dawn Clark
Cllr Steve Hogben
Cllr Toni Mortimer
Cllr Kevin Murray
Cllr Jill Rhodes
Cllr John Rhodes
Cllr Dennis Straine-Francis
| 1 | To receive apologies for absence
Cllr Jamie Messent, Cllr Martin Edwards |
| 2 | To note declarations of Members’ interests |
| None | |
| 3 | To confirm and sign the Minutes of the Finance and Governance Committee meeting held on 21st November 2023 |
| RESOLVED: That the minutes are approved as a true record of the meeting | |
| 4 | Public Participation |
| A period not exceeding 15 minutes for members of the public to ask questions or submit comments in relation to the published agenda items.
None |
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| 5 | To review the year to date financial position and material variances for Crewe Town Council
Noted and the explanation of material variances received |
| 6 | To Consider and approve payments to date for recommendation to council between 01/11/2023 and 31/12/2023 To the value of £157,992.91
RESOLVED: That the payments top the value of £157,992.91 are approved for recommendation to council |
| 7 | To review the following Governance Documents as part of the Annual Governance Review Process:-
7.1 Quality Policy RESOLVED: That policy is reviewed and recommended to council 7.2 CIL Allocation Policy RESOLVED: That the policy is approved and recommended to council for adoption 7.3 Risk Management Policy RESOLVED: That policy is reviewed and recommended to council
7.4 Information & Data Protection Policy RESOLVED: That policy is reviewed and recommended to council 7.5 Mayor’s Allowance Scheme RESOLVED: That policy is reviewed and recommended to council |
| 8 | To note the outcome of the budget setting process for 2024/25 |
| i. That the draft budget is noted
ii. That committee chairs are asked to steer their committee members to draft business delivery plans iii. That this committee will review the draft corporate business delivery plan prior to recommendation to council in March 2024 |
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| 9 | To review the current committee structure and progress of the structural review |
| RESOLVED:
i. That a draft structure, having been shared for greater engagement and consultation should be recommended to Council for adoption (implementation May 2024), subject to circulation of the amended committee Terms of Reference to all members for comment. ii. That the amended Council and Committee Terms of Reference should be circulated to all members prior to recommendation to council for adoption (implementation May 2024) iii. That the Personnel Sub-Committee is tasked with a review of affected role descriptions, proposed amendments and associated actions and consultations
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| 10 | To receive the interim internal audit for recommendation to council |
| RESOLVED: That the interim internal audit is approved and recommended to council | |
| 11 | To consider tree management contract for capital assets |
| RESOLVED: That a 3 year contract is awarded on the basis of the received costings for inspection and reporting of sites, noting that any intervention works would be additional. | |
| 12 | To note the proposed date of the next meeting Tuesday 11th March 2024 at 6pm. |
Meeting closed at 6.43pm
Chair Cllr Jill Rhodes
Clerk P Turner
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