Finance and Governance Committee Meeting
MINUTES of the meeting held 3rd March 2025
In attendance:
Cllr Dawn Clark
Cllr Kevin Murray
Cllr Jill Rhodes
Cllr John Rhodes
Cllr Dennis Straine-Francis
| FG/24/5/1 | To receive apologies for absence |
| Cllr Steve Hogben; Cllr Jamie Messent; Cllr Stuart Mackay; Cllr Toni Mortimer; Cllr Martin Edwards | |
| FG/24/5/2 | To note declarations of Members’ interests |
| None | |
| FG/24/5/3 | To confirm and sign the Minutes of the Finance and Governance Committee meeting held on 14th January 2025 |
| RESOLVED: That the minutes are approved as a true record of the meeting | |
| FG/24/5/4 | Public Participation |
| A period not exceeding 15 minutes for members of the public to ask questions or submit comments in relation to the published agenda items.
None |
|
| FG/24/5/5 | To review the year to date financial position and material variances for Crewe Town Council |
| The financial position was noted | |
| FG/24/5/6 | To Consider and approve payments to date for recommendation to council between 01/01/2025 and 31/01/2025 To the value of £26,649.90
RESOLVED: That the payments to the value of £26,649.90 are approved for recommendation to council. |
| FG/24/5/7 | To review the following Governance Documents as part of the Annual Governance Review Process:-
i. Bring Your Own Device (BYOD) Policy ii. Child Protection and Vulnerable Persons Safeguarding Policy iii. Friendship and Twinning Policy iv. Employee Handbook v. Financial and Corporate Risk Assessment vi. Gifts & Hospitality Policy vii. Mayor’s Allowance Scheme RESOLVED: That the policies are approved for recommendation to council |
| FG/24/5/8 | To receive an update information report relating to Civic Functions |
| Noted | |
| FG/24/5/9 | To receive an update information report relating to the website and communications |
| Noted, thanking the communications officer for their work. | |
| FG/24/5/10 | To consider draft Ear Marked Reserves (EMR) provision for 2025/26 |
| RESOLVED: That the Earmarked Reserves are approved for recommendation to council | |
| FG/24/5/11 | To note progress to achieve aims of the interim internal audit recommendations |
| The report was noted | |
| FG/24/5/12 | To receive a report relating to allotments |
| The report was noted | |
| FG/24/5/13 | To consider the draft business delivery plan as it relates to this committee |
| RESOLVED: That the committee business delivery plan is approved for recommendation to council as part of the corporate business delivery plan for 2025/26 | |
| FG/24/5/14 | To note the meeting schedule for the 2025/26 civic year. |
| Noted | |
| FG/24/5/15 | It is recommended that Committee considers a resolution under Section 1 of the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and representatives of the press from the meeting during the consideration of Item 16 on the grounds that matters contain sensitive information and by reason of the confidential nature of the business being transacted. |
| RESOLVED: That the meeting enters closed session for agenda item 16. | |
| FG/24/5/16 | To consider office accommodation
The report was noted. |
| FG/24/5/17 | To note the proposed date of the next meeting 29th April 2025. |
Meeting closed at 6.37pm
Chair Cllr Jill Rhodes
Clerk P Turner
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