Finance and Governance Committee Meeting
MINUTES of the meeting held 14/01/2025
In attendance:
Cllr Dawn Clark
Cllr Steve Hogben
Cllr Toni Mortimer
Cllr Kevin Murray
Cllr Jill Rhodes
Cllr John Rhodes
| FG/24/4/1 | To receive apologies for absence |
| Cllr Marilyn Houston, Cllr Jamie Messent, Cllr Dennis Straine-Francis, Cllr Martin Edwards, Cllr Stewart Mackay and Cllr Alan Coiley | |
| FG/24/4/2 | To note declarations of Members’ interests |
| None | |
| FG/24/4/3 | To confirm and sign the Minutes of the Finance and Governance Committee meeting held on 19th November 2024 |
| RESOLVED: That the minutes are approved as a true record of the meeting | |
| FG/24/4/4 | Public Participation |
| A period not exceeding 15 minutes for members of the public to ask questions or submit comments in relation to the published agenda items.
None |
|
| FG/24/4/5 | To review the year to date financial position and material variances for Crewe Town Council |
| Noted | |
| FG/24/4/6 | To Consider and approve payments to date for recommendation to council between 01/11/2024 and 31/12/2024 To the value of £153,632.36 |
| RESOLVED: That the spend is approved and recommend to council to the value of £153,632.36 | |
| FG/24/4/7 | To review the following Governance Documents as part of the Annual Governance Review Process:-
7.i Personal Data Breach Policy 7.ii Personal Data Complaints Policy 7.iii Statement of internal controls 7.iv Training & Development Policy |
| RESOLVED: That the policies are approved as reviewed for recommendation to council |
| FG/24/4/8 | To receive an update information report relating to Civic Functions |
| Noted | |
| FG/24/4/9 | To receive an update information report relating to the website and communications |
| RESOLVED: That Crewe Town Council closes its X (formally Twitter) account | |
| FG/24/4/10 | To consider draft Ear Marked Reserves (EMR) provision for 2025/26 |
| Noted for approval at the next meeting of the committee. It was agreed that the Public Services Committee is requested to consider if a CCTV EMR would be of value and if so, to what level. | |
| FG/24/4/11 | To receive the interim internal audit and recommend to council. |
| RESOLVED: That the internal audit is recommended to council | |
| FG/24/4/12 | To consider matters associated with council-held Community Infrastructure Levy |
| RESOLVED:
i. That the reviewed CIL Policy and associated forms are agreed as reviewed. ii. That the Current CIL holding is progressed for delivery associated with Stonely Park and its community assets (eg allotment site) and a detailed proposal is considered by committee, when available, following local engagement. iii. The clerk to engage with local elected members and then the local community. |
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| FG/24/4/13 | To consider the draft business delivery plan as it relates to this committee |
| The draft is noted for final consideration, approval and recommendation to council at the next meeting of this committee. | |
| FG/24/4/14 | It is recommended that Committee considers a resolution under Section 1 of the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and representatives of the press from the meeting during the consideration of Items 15 and 16 on the grounds that matters contain sensitive information and by reason of the confidential nature of the business being transacted. |
| RESOLVED: That the meeting enters closed session | |
| FG/24/4/15 | To consider the adequacy and appropriateness of the Proper Officer & RFO contingency arrangements |
| RESOLVED: That the current arrangements have been reviewed and approved as appropriate, but subject to annual review. | |
| FG/24/4/16 | To consider office accommodation
Officers were thanked for their engagement and openness. RESOLVED: i. That, due to its aged condition, the office roof is replaced with slate as quoted. ii. That the employee engagement and consultation responses, which have been received from all staff, have been noted. |
| FG/24/4/17 | To note the proposed date of the next meeting 3rd March 2025. |
Meeting closed at 7.20pm
Chair Cllr Jill Rhodes
Clerk P Turner
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