Finance and Governance Committee

Finance and Governance Committee

MINUTES

Finance & Governance Committee 1st March 2022

In attendance:               Cllr Emma Angier         Cllr Tess Buckley              Cllr Jill Rhodes

Cllr John Rhodes           Cllr Benn Minshall              Cllr Joe Cosby

Cllr Dennis Strain-Francis

1 To receive apologies for absence
  Cllr Tom Dunlop

Cllr Jamie Messent

2 To note declarations of Members’ interests

None

3 Public Participation
  A period not exceeding 15 minutes for members of the public to ask questions or submit comments.

None

4 To confirm and sign the Minutes of the Finance and Governance Committee meeting held on Tuesday 23rd November 2021
  RESOLVED: That the minutes are approved as a true record of the meeting
5 To review the year to date financial position for Crewe Town Council

The financial position was reviewed and noted

6 To note and recommend to Council approval of payments 1st November 2021 to 31st January 2022 to the value of £209,454.76

RESOLVED: That the spend of £209,454.76 is recommended to council for approval

 

7 To review the following Governance Documents as part of the Annual Governance Review Process:-

i.            Environment Policy

ii.            Information & Data Protection Policy

iii.            Social Media Policy (to be deleted)

iv.            Internet, Email & Social Media Policy

v.            Sponsorship Policy

 

RESOLVED: That it is recommended to council:

i.                    That the Social Media Policy is deleted (replaced by the Internet, Email & Social Media Policy

ii.                   That the above remaining 4 policies are recommended to council for approval

8 To review and consider updates to the Medium Term Financial Plan 2021-2023

RESOLVED: That the reviewed and updated Medium Term Financial Plan 2021-2023 is recommended to council for approval (with an additional footnote to the effect to highlight consideration of higher than previous inflation on budget setting for 2023/24)

9 To note the approved budget for 2022/23 as it relates to this committee.

The budget is noted

10 Council Reserves & Ear Marked Reserves Review for 2022/23

RESOLVED: That the revised Ear Marked Reserves structure is recommended to council for approval (noting the amended/updated title for Town Centre Capital Projects EMR)

11 To consider an update from the Project Oversight Group

RESOLVED:

i.                    That the update is noted

ii.                   That the project management delivery model of direct internal appointment is recommended for progression through committees and council

iii.                 The Repurposing Our High Streets project GANTT chart is reviewed and approved by the committee

iv.            That members will consider how they might inform consideration of new future projects for the council to investigate and progress via the project oversight group.

12 Office accommodation review

RESOLVED:

i.                    That the Clerk is directed to enter in to non-committed negotiations on town centre property purchases to gather meaningful detail when available, noting that no commitment will be progressed without full details and approval within the council’s governance structure.

ii.                   That quotes are requested for detailed plans for reorganisation of the town council offices for consideration by this committee

iii.                 That the staff team is consulted on office accommodation

iv.                 That the clerk resumes contact with CEC to repeat the request for consideration to occupy the top floor office accommodation at the Municipal Buildings.

v.                   That the clerk engages with the agents for 2 Chantry Court to consider if the property is available for purchase, noting that there is no commitment to progress towards purchase.

vi.                 That the clerk reports back to this committee with any findings and progress.

vii.               The committee is asked to identify its priorities and preferences for future accommodation.

13 Member Audit – scheduling and consideration of member audits

The item was noted and members asked to consider carrying out a member audit of the council operations.

14 The date of the next meeting of the Finance and Governance Committee is Tuesday 26th April 2022

The location and/or format of the meeting as yet to be confirmed based on the guidance and regulations at the time

Meeting closed at 8.09pm

Chair  Cllr Jill Rhodes

Clerk  P Turner

 

Meeting documents

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