Finance and Governance Committee
Minutes of the Meeting held on Tuesday 14th September 2021
| FG21/2/01 | To receive apologies for absence |
| Apologies were received from Councillors Emma Angier, Tess Buckley, Joe Cosby and Jamie Messent | |
| Present:
Councillors Tom Dunlop, Jill Rhodes, John Rhodes, Benn Minshall and Dennis Straine-Francis |
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| FG21/2/02 | To note declarations of Members’ interests |
| No declarations of interest were made | |
| FG21/2/03 | Public Participation |
| No comments or questions were received | |
| FG21/2/04 | To confirm and sign the minutes of the Finance and Governance Committee meeting held on Tuesday 8th September 2021 |
| It was resolved to approve the minutes | |
| FG21/2/05 | To review the year to date financial position of Crewe Town Council |
| The year to date financial position was noted | |
| FG21/2/06 | To note and recommend to Council approval of payments between 1st June 2021 and 31st August 2021 |
| It was resolved to recommend to Council that the payments be approved to the value of £60,159.69 | |
| FG21/2/07 | To consider matters related to items held in storage |
| It was resolved that Councillors Tom Dunlop, Marilyn Houston and Dennis Straine-Francis would review the items held in storage and feedback information to a future Committee meeting | |
| FG21/2/08 | To review the following Governance Documents as part of the Annual Governance Review Process:-
i. Financial Regulations ii. Procurement Policy iii. Financial Risk Assessment iv. Medium Term Financial Plan v. Treasury Management Policy |
| The polices were reviewed and noted as amended | |
| FG21/2/09 | To consider a recommendation to Council that the Co-option Policy is adopted |
| It was resolved to recommend to Council that the Co-option Policy be adopted | |
| It was resolved that an additional meeting of Council be held for co-option purposes following adoption of the policy | |
| FG21/2/10 | To consider a recommendation to Council that payments can be made by BACS, CHAPS or Standing Order for the next two years as per the Councils Financial Regulations |
| It was resolved to recommend to Council that payments can be made by BACS, CHAPS or Standing Order for the next two years as per the Councils Financial Regulations | |
| FG21/2/11 | To note the increase in the Councils subscription to Adobe Acrobat to £1,202.88 |
| The increase in subscription was noted | |
| FG21/2/12 | To consider matters related to the John McBride Trust |
| It was resolved that an Annual General Meeting of the John McBride Trust be called to discuss matters further | |
| FG21/2/13 | To consider matters related to progressing the aims of the Council to develop projects ready for funding applications |
| It was resolved that Councillors Tom Dunlop, Benn Minshall and John Rhodes would meet with those who have submitted an expression of interest and would feedback information to a future meeting of Committee | |
| FG21/2/14 | To consider an application for City Status under the Platinum Jubilee Civic Competition Scheme |
| It was resolved that an application is submitted | |
| FG21/2/15 | To consider the budget setting process as it relates to the Finance and Governance Committee for the financial year 2022 / 2023 |
| The draft budget (version 4) was noted | |
| FG21/2/16 | To receive and recommend to Council the approval of the conclusion of External Audit |
| It was resolved to recommend to Council that the conclusion of External Audit be approved | |
| FG21/2/17 | To note the date of the next meeting of the Finance and Governance Committee as Tuesday 23rd November 2021 |
| The date of the next meeting was noted | |
| The meeting closed at 8.05pm
Chair – Cllr Jill Rhodes Clerk – H Marr |
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