Events and Culture Committee Meeting

Minutes of the Members of the Events and Culture Committee 7th October 2024

In attendance: Cllr Edwards, Cllr Graham, Cllr Mackay, Cllr Wye, Cllr Faseyi, Cllr Mortimer

EC/24/3/1. To receive apologies for absence

Cllr Jill Rhodes, Cllr Chapman, Cllr Straine-Francis

EC/24/3/2. To note declarations of Members’ interests

Cllr Mackay declared a non- pecuniary interest as a trustee of the heritage centre

EC/24/3/3. To confirm and sign the minutes of the Marketing and Events Committee meeting held on 17th July 2024

RESOLVED: That the minutes are approved as a true record of the meeting

EC/24/3/4. Public Participation

A period not exceeding 15 minutes for members of the public to ask questions or submit comments in relation to the published agenda items.

  [NOTE – Cllr Faseyi joined the meeting during this item]
EC/24/3/5. To review the year to date financial position for the Events & Culture Committee

Members noted the update

EC/24/3/6. To receive an update relating to progress towards the business delivery plan as it relates to this Committee.

Members noted the update.

EC/24/3/7. Heritage Update

Members noted the update and that the Heritage Group had completed its purpose with further ongoing work now being delivered by council officers and the Crewe Heritage Trust.

EC/24/3/8. Heritage Centre Update

Members noted the update.

EC/24/3/9. To receive an update on the progress towards animating Lyceum Square during Summer/Autumn 2024 and consider future delivery models for town centre programming as directed by full council.

[NOTE – Cllr Wye left the meeting during this item before considerations were resolved]

RESOLVED:

i.                    Members noted the progress so far towards activating Lyceum Square throughout Summer/Autumn 2024.

ii.                   Members approved a town centre-wide focus for greater delivery of events and activation, rather than a Lyceum Square specific approach, utilising the most appropriate space in the town centre for each planned activity.

iii.                 Members approved the provision of in house resource to build the town centre event and activation output, as well as supporting current event output sustainability.

EC/24/3/10. To provide draft budget setting details to members for 2025-26

RESOLVED:

i.                    The draft committee budget was agreed

ii.                   Members approved work towards bringing a Picnic in the Park to Crewe in June 2025 to begin in this financial year

iii.                 Members approved work towards bringing a Crewe Krazy Races Soap Box Derby Event to Crewe on the 25th May 2025 to begin in this financial year

iv.                 Members approved at committed spend for 2025/26 strategic events is drawn from the associated EMR if payment is required prior to the end of the 2024/25 financial year.

EC/24/3/11 To note the proposed date of the next meeting on 20th January 2025 at 6:00pm.

Members noted the proposed date of the next meeting.

Meeting closed at 19:34

Chair: Cllr Martin Edwards

Clerk: R Mason

Meeting documents

Events and Culture Meeting Pack October meeting

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