Finance and Governance Committee

Minutes of the Meeting held on Tuesday 25th August 2020

20/3/01 Present:-
Councillors Tess Buckley, Tom Dunlop, Jamie Messent, Jill Rhodes, John Rhodes and Dennis Straine-Francis

Apologies:-
Apologies for absence were received from Councillor Joe Cosby

In attendance:-
Hannah Marr (Community Engagement Officer)

20/3/02 To note declarations of members interests

No declarations of interests were received

20/3/03 Public Participation

A period not exceeding 15 minutes for members of the public to ask questions or submit comments

No questions or comments were submitted to the Finance and Governance Committee by members of the public

20/3/04 To confirm and sign the Minutes of the Finance and Governance Committee Meeting held on Tuesday 20th June 2020

Members resolved the Minutes as an accurate record

20/3/05 To review the year to date expenditure for the Council as a whole and the current status of the Earmarked Reserves

The year to date expenditure for the Council and the Earmarked Reserves were reviewed

20/3/06 To consider matters related to the Town Council’s COVID-19 Risk Assessment

The COVID-19 Risk Assessment was reviewed and was resolved to be adopted subject to amendments being made to working arrangements in vehicles being consistent throughout the document

20/3/07 To consider matters related to items currently held in storage

It was resolved that Councillors Tess Buckley, Tom Dunlop and Jill Rhodes review items held in storage and that a report be presented at a future meeting of the Finance and Governance Committee for further discussion

20/3/08 To consider matters related to the purchase of an asset inventory package linked to the Council’s finance system

It was resolved to purchase the asset inventory package

20/3/09 To consider matters related to urgent work required to ensure that the Council’s website is compliant with the new Web Content Accessibility Guidance 2.1 which comes into effect on 23rd September 2020

It was resolved to appoint Bude Solutions to carry out work required to ensure the Council’s website is complaint

Members approved to allocate funds of:-
• £650.00 to carry out an in-depth audit
• £2,500.00 for any work required to be carried out

Members requested that a report is circulated once the work has been carried out

22/3/10 To consider matters related to the procurement of IT and phone services

It was resolved to appoint NGL Technology to provide services cover the Councils IT and telephone services

22/3/11 To review and inform the budget setting process as it relates to the Finance and Governance Committee

The budget setting process was reviewed

22/3/12 To be aware and inform the ongoing review and implementation of the newly adopted Constitution

Members noted the ongoing review of the Constitution

22/3/13 To consider the date of future meetings of the Finance and Governance Committee:-

• Tuesday 27th October 2020
• Tuesday 15th December 2020
• Thursday 25th February 2021

The Finance and Governance Committee Meeting closed at 8.19pm