Finance and Governance Committee

Minutes of the meeting held on Thursday 28th May 2020
(This meeting was held remotely via the Zoom platform)

Present: Councillors Buckley, Dunlop, Messent, Jill Rhodes, John Rhodes

In attendance: Rob MacKenzie (Acting Town Clerk); Hannah Marr (Interim Responsible Financial Officer).

FG20/1/01 To receive apologies for absence

No apologies were received.

FG20/1/02 To note declarations of Members’ interests

There were no declarations of interest.

FG20/1/03 Public Participation

A period not exceeding 15 minutes for members of the public to ask questions or submit comments.

There were no questions or comments.

FG20/1/04 To confirm and sign the minutes of the meeting held on Tuesday 24th February

The minutes were agreed as an accurate record and signed.

FG20/1/05 To review the year to date expenditure for the Council as a whole and the current status of earmarked reserves

The year to date expenditure for Council and the current status of earmarked reserves were noted.

FG20/1/06 To review and consider any debts owed to Crewe Town Council

The current outstanding debts were noted and it was resolved to write them off.

FG20/1/07 To consider recommending to Council that the Responsible Financial Officer be authorised to establish variable direct debits for monthly accounts for mobile phones and utilities.

It was resolved to recommend to Council that the Responsible Financial Officer be authorised to establish variable direct debits for mobile phones and utilities.

FG20/1/08 It is recommended that Committee considers a resolution under Section 1 of the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and representatives of the press from the meeting during the consideration of Item 16 on the grounds that matters contain sensitive information and by reason of the confidential nature of the business being transacted.

It was resolved to exclude the public and representatives of the press from the meeting during the consideration of Agenda Item 16 on the grounds that matters contain sensitive information and by reason of the confidential nature of the business being transacted.

FG20/1/09 To consider a report on progress with the closure of the 2019/20 financial year accounts, and matters arising.

Progress on the closure of the 2019/20 accounts was noted and members resolved to transfer the following Earmarked Reserves into the General Reserve

Markets £100,000
Town Centre Re-launch £30,000
Big Screen Sinking Fund £20,000
Town Centre Regeneration Art £30,000
Strategic Plan 2014 £2,000
Bus station improvement £1,000
Elections (part only) £1,000

FG20/1/10 To consider the date of the next meeting

Members agreed the date of the next meeting will be 30 June 2020

Meeting Closed: 19:56